Instructions for Tech Training
We look forward to having your daughter on campus for her Tech Training/Math Placement Exam this week. She has been assigned to a specific Color Group (check your email). It is very important that you know her color group upon entry to the school, as it will impact your parking location and check-in/pick-up area.
- Drop-off will take place from 2:45 – 2:55 PM - please do your best to be on time.
- All students will park in the designated location for their color group. There will be colored balloons to highlight each designated parking area.Please follow the one-way traffic flow on campus.
- Please pull into a parking spot within your color group area and wait for a trainer. Parents should not exit the vehicle.
- One of your daughter’s designated trainers will approach the car and hand over required materials, including her iPad, directly to the student.
- As soon as your daughter is officially checked in, she will exit the car and walk with the trainer to her assigned location.
- Pick-up will take place in the same location as drop-off.
- We anticipate the training could end early, so please arrive to your pick-up location before 5:15 PM.
- Please pull in to a parking spot to wait for your daughter and remain in the vehicle.
- A trainer will walk your student to the designated pick-up location.
What to Bring:
- A case for the 7th-generation iPad. If you purchased your daughter’s iPad case or other accessories through our online store, her order will be given to her at check-in
- scientific calculator (no graphing function)
- 2 pencils
- stylus (optional
- A full water bottle. All filling stations on-campus have been turned off for safety.
Please don’t hesitate to reach out with any questions or concerns!
A Note From Caitlin Main, Dean of Students
In these unprecedented times, it’s important to highlight our behavior expectations for our students while they are on our campus. The safety of our students, their families, and our faculty and staff is our highest priority. We are committed to upholding all safety measures related to COVID-19 – most importantly social distancing and wearing a mask while in the presence of others.
During Tech Training, we will have faculty members in each student-group ensuring that everyone keeps their masks on and maintains at least 6-feet distance from their peers.
We also ask that you have a conversation with your daughter, prior to coming to campus, about the importance of social distancing and keeping masks on at all times.
We want to acknowledge the excitement they may be feeling and the impulses they may have to hug each other “hello” and to be physically close to their friends and their new classmates but, unfortunately, this is not possible under our current guidelines.
We consider following these safety precautions an act of living out our sisterhood where safety, respect, and kindness towards others are paramount. It is our hope that the class of 2024 takes the lead in creating new ways to interact, connect, and make memories while maintaining their distance.
If you have any questions related to our safety guidelines or behavior expectations, please don’t hesitate to reach out at firstname.lastname@example.org.
Email from Jessica Mix - June 1
We are excited to have students on campus and are anxious to get them trained on their new device. As mentioned in Mrs. Main’s note above, we will have strict safety protocols in place for next week’s Tech Training. We will maintain stable groups of twelve or less students spread out in different buildings on campus. In an effort to minimize any cross between the groups, I will be sending out an email the day before your daughter’s scheduled training date that will include her assigned group and specific instructions for drop-off/pick-up location. Please note the following protocols we have put in place:
- Please self-monitor for symptoms of COVID-19 to ensure that you and your daughter are symptom free prior to coming to campus. For more information on COVID-19 symptoms, please refer to this CDC guide on symptoms. Students should not come to campus if they are experiencing COVID-19 related symptoms or if they are aware that they have come in contact with anyone with COVID-19 symptoms within the previous 14 days. A parent should contact me by phone at 925.326.7848 or email at email@example.com if they think their daughter may have or may have been exposed to COVID-19.
- Parents will drop-off/pick-up their student in a designated area. We ask that parents do not exit the car. Students will be checked in by their designated trainers. One trainer will approach each car and will check-in the student. Once necessary materials are given to the student, she will be asked to exit the car and will be walked to her designated location while maintaining social distance. Specific and detailed information about drop-off/pick-up will be emailed the day prior to your daughter’s training.
- Face coverings will be mandatory at all times. We have purchased masks and gloves for all students, but your daughter is welcome to wear her own face covering if she prefers. We will also have hand sanitizer available in each location.
- Social distancing will be maintained at all times. Students will be assigned to stable groups of twelve and will be stationed at desks or individual tables separated by more than 6 feet. Each group will have a designated bathroom and entrance/exit point. Protocols related to the use of restrooms and leaving class will be conveyed at the beginning of the training session.
- We will not be sharing any equipment. Students will be given their own charging cords, devices, masks, gloves, log-in card, etc. Please remind students that sharing materials is not allowed.
Students will be in training from 3:00 - 5:30 PM. The first hour will be a basic training of their new iPad, including granting Schoology access, setting up email, and introducing commonly used features. The remainder of the Tech Training will happen online via Schoology over the summer.
During the second ninety minutes, students will take their math placement exam. While every student may finish at a different time, we are asking that all students remain in the classroom until 5:30 PM for safety check-out protocols. We will have some activities on the iPad available for students who finish early.
What to Bring
Students are asked to bring a case for the 7th-generation iPad, scientific calculator (no graphing function), 2 pencils, and a stylus (optional). If you purchased your daughter’s iPad case or other accessories through our online store, her order will be given to her at check-in.
**I will be reaching out to students that have turned in the appropriate paperwork and qualified for extended time during the HSPT process or Frosh Intake meetings, as there will be some modified instructions for the math placement exam. If you feel your daughter qualifies to receive extended time (via IEP, 504, or other documentation), but you have not officially gone through the process, please reach out to me ASAP.**
Thank you for your flexibility as we navigate these ever-changing circumstances. As always, please don’t hesitate to reach out with any questions or concerns. We can’t wait to safely welcome your daughter to campus next week!
Director of Enrollment